12592 - Executive Coordinator

Lecce, Italy
Full Time
Administration
Experienced
CMCC Position
Executive Coordinator
Deadline: July 26th, 2024


WHAT WE ARE LOOKING FOR
Are you ready to join a dynamic team where your proactiveness and management prowess can translate directly into tangible outcomes? 

We are looking for an Executive Coordinator, who can effectively support the Chief of Staff and the Executive Leadership. The ideal candidate will excel in prioritizing tasks, liaising with multiple stakeholders and solving problems, while managing and coordinating high-level administrative and executive functions.

Whether it comes to ensuring smooth resource management or providing strategic support for administrative initiatives, your contribution will be essential to our collective success and the mission of the CMCC Foundation.


ABOUT US
CMCC Foundation is a cross-cutting scientific research center on climate change and its interactions with the environment, society, the world of business, and policymakers. Our work aims to stimulate sustainable growth, protect the environment, and develop strategies for the adaptation and mitigation of climate change. CMCC's core objective is to conduct cutting-edge science, to train the next generation of scientists at both national and international levels, and to be a beacon for climate modelling.

CMCC pursues fundamental and applied science with utmost scientific integrity, prioritizing data-driven science and providing data, information, and research results that can support informed public debate and decision-making processes. To achieve climate research objectives at the highest international standards, we invest in training all our talents, and strive to create a workplace where everyone can excel.

At CMCC you will find a strong, professional environment. Join an inclusive community that values diversity, where every voice is heard and respected. Help foster a culture of innovation and societal change, where individuals from all backgrounds can thrive and succeed.

Over the last decade, CMCC has experienced extraordinary growth. We are now embarking on a new chapter of our journey that will further boost CMCC’s global position in climate change research.


To learn more about this opportunity and submit your application, please refer to the following:


ROLE
The Executive Coordinator will play a crucial role in supporting the Chief of Staff and the Executive Leadership by managing and coordinating high-level administrative and executive functions. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to maintain confidentiality while handling sensitive information. This position requires a keen attention to detail, excellent communication abilities, and the capacity to thrive in a fast-paced, dynamic environment.


RESPONSIBILITIES
The Executive Coordinator will support the Chief of Staff, with:

Program Coordination:
  • Assist in developing, monitoring, and executing key projects and programs.
  • Track program/project progress and ensure timely completion of deliverables.
  • Prepare and present regular progress reports to the Chief of Staff and senior executives.
Stakeholder Engagement:
  • Serve as a liaison between the Executive Office and internal/external stakeholders.
  • Represent the organization in meetings and events as needed.
  • Draft, review, and distribute executive communications and correspondence.
Administrative Support:
  • Provide administrative support to the Chief of Staff and the Executive Office.
  • Prepare meeting agendas, minutes, and follow-up action items.
  • Organize and maintain executive documentation and records.
Research and Analysis:
  • Conduct research and gather data to support decision-making processes.
  • Analyze project outcomes and provide recommendations for improvement.


REQUIREMENTS
  • Master’s degree in government/international Relations, Business Administration, Management, or a related field.
  • Minimum 5 years of experience in executive support functions, program coordination, or similar roles.
  • Experience working in an international /multicultural environment (either in the private or public sector).
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and strong analytical skills.
  • Problem-solving skills and a proactive approach to challenges.
  • Strong interpersonal skills and the ability to build good working relationships.
  • Flexibility and adaptability to changing priorities.
  • Commitment to professional growth and continuous learning.
Preferred qualifications:
  • Experience with project management tools and software.
  • Familiarity with executive-level communication and reporting standards.
  • Proficiency in multiple languages.


DURATION, COMPENSATION & BENEFITS
  • Please note that this opportunity will be issued both internally and externally.
  • The Coordinator will be based in Lecce-based CMCC office.
  • Contract and gross annual salary will be based on qualifications and working experience.
  • Welfare package, for minimum 12 months contract.
  • Flexible working time as per internal policies.
  • Support during the immigration process, if needed.


PROTECTED CATEGORY
Belonging to legally protected categories (ex L. 68/99) will constitute a preferential condition.
Some fiscal benefits could be applied for repatriated workers or foreign researchers/professors, having the requirements defined by Dlgs 147/2015 (for repatriates) or Dl 78/2010 (for foreigners).
CMCC is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status, and other legally protected characteristics. Please omit from your CV any data you or we might consider discriminatory.
This job announcement is an invitation to express interest in the above-mentioned CMCC Position.

Applicants responding to this posting declare that they have read, understood and agreed to the Official Rule for the CMCC Personnel recruitment".

We will keep your information on file for up to 1 year.

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